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k12 Education Special
Interest Group of the
Oracle Applications Users Group
(“k12 SIG”)
BY-LAWS
Article I
Name of Organization
The k12 Education
Special Interest Group, also known as the k12 Education SIG,
of the Oracle Applications User Group, is a not-for-profit
organization.
Article II
Purpose & Objectives
Our purpose is to provide an open forum for the k12 representatives
attending OAUG conferences to network and discuss issues related
to Oracle Software applications and tools for meeting requirements
unique to the k12 educational environment.
Within the context of the general purpose stated above, the
SIG shall:
i) Provide an active voice and consolidated channel of communication
for the k12 users of Oracle’s Public Sector Applications
in expressing the unique and distinct concerns, needs, requirements
and enhancements to Oracle;
ii) Be dedicated to sharing ideas and solutions among its
members; providing an open environment for learning and supporting
effective utilization of Oracle’s Public Sector offering
as well as other e-Business Suite modules;
iii) Gain understanding and share best business practices
with k12, Government, and commercial entities that allow the
k12 users to create a more efficient and effective organization;
and
iv) Provided a vehicle by which the k12 user community can
meet, either electronically or in person, to discuss, glean,
and learn about Oracle Applications and assist each other
in obtaining workable solutions to the k12 business challenges.
Article III
Membership
Membership is open to anyone with an interest in expanding
and improving the functionality of Oracle Applications specific
to the k-12 Education sector. There will be an annual membership
fee of $100.00 for districts and for individual or other,
non-k12, organizations.
Article IV
OAUG Affiliation
In order to maintain its affiliation with the OAUG in good
standing, the k12 Education SIG will:
(i) Provide the OAUG with properly Group Affiliation Forms
on an annual basis, or as required;
(ii) Provide the OAUG with group membership information semi-annually
(March 31st and November 15th) and group contact information
on an ongoing basis;
(iii) Promote OAUG Membership and ongoing relationship development
between group members and OAUG;
(iv) Conduct two meetings per year with at least 10 members
present; and
(v) Maintain group records and meeting minutes in accordance
to set by-laws.
Article V
The Board
General powers: Subject to the bylaws of the SIG regarding
actions that require approval of the membership, the SIG’s
activities and affairs shall be managed and all SIG powers
shall be executed by, or under the direction of the Board.
Specific powers: Without limiting the general powers of the
Board set forth hereing, the Board shall:
(i) Develop and execute SIG policy;
(ii) Establish all fees for the SIG;
(iii) Approve the use of the SIG name in whole or part, by
individuals or other organizations;
(iv) Interpret and implement decisions by the membership,
including approved actions by committees; and
(v) Provide leadership, guidance, and management as needed
for the purpose of achieving the purposes and goals of the
SIG.Authorized number: The k12 Education SIG will be lead
by a Board of six (6) members, who will be elected by the
general membership. The Board will consist of the following:
(i) No less than four (4) Applications Users, and
(ii) No more than two (2) Consultants or Suppliers.
Qualifications: All board members must be members in good
standing of the OAUG and the k12 Education SIG.
Term: Except as otherwise provided herein, the Board positions
will serve for a term of two years. However, the first slate
of the Board shall be ratified during an organizational meeting
to be held in September 2003, for a term to extend through
August 31, 2004 at which time three (3) of the six (6) board
members will be subject to general election at the annual
OAUG conference, unless earlier removed from office, each
board member shall hold office until the expiration of the
term for which elected or until a successor has been elected
and qualified.
Elections: To ensure continuity of the Board, only three seats
will be open for election every year. Each board member, including
a member elected to fill a vacancy, shall hold office until
expiration of the term for which elected and until a successor
has been elected and qualified.
Nominations: The method and time of nominations for election
of the Board shall be determined by the Board, unless otherwise
directed by a majority of members.
Vote required to elect Board members: Each member of the SIG
shall be allocated one or more votes equal to the number of
Board positions being filled in a given election. Eligible
candidates receiving the highest number of votes from the
membership shall be elected as to the Board for each position
being filled in a given election. In the event of a tie in
the number of votes cast for two or more candidates, the incumbent
board shall appoint members from the tied candidates.
Resignation: Any Board member may resign effective upon giving
written notice to the Chairman or Secretary of the Board,
unless the notice specifies a later time for the effectiveness
of the resignation. A successor may not take office until
the resignation becomes effective.
Removal: Any breach of the bylaws of this SIG or OAUG may
provide grounds for dismissal from the Board. In addition,
no one from the Board member’s employer may participate
as a Board member for one year from the date of dismissal.
Vacancies: In the event of a vacancy on the Board by reason
of death or resignation, said position shall be filled by
appointment of the Chairperson for the balance of the term.
Quorum; Required Vote: A majority of the authorized number
of Board members shall constitute a quorum for the transaction
of business, except to adjourn. Every action taken or decision
made by a majority of the Board present at a duly held meeting
at which a quorum is present shall be the act of the Board.
A meeting at which a quorum of the Board is initially present
may continue to transact business, despite the withdrawal
of Board members, if any action taken or decision made is
approved by at least a majority of the required quorum for
that meeting.
Committees:
(i) Advisory and Technical Committees may be appointed by
the Board and consist of one or more members of the Board
or the members of the SIG.
(ii) The Membership Committee, which shall be chaired by the
Vice Chairperson and shall be responsible for receipt of membership
products, certification of memberships and voting rights,
and all other membership related maters.
(iii) The Enhancements and Educational Committee, which shall
be chaired by an elected member of the Board. The Enhancements
and Educational Committee shall be responsible for surveying
the corporation and the SIG membership for desired enhancements
to Products and making this data known to other members of
the SIG. This committee shall also be responsible for coordinating
the dissemination of books, papers, and special presentations
that may be of educational value and interest to members of
the SIG. The Enhancements and Educational Committee shall
develop and maintain close communication with Oracle Corporation
about their findings of the demands of the SIG and the plans
of Oracle Corporation.
(iv) The Meetings and Conferences Committee, which shall be
responsible for coordinating the activities of the SIG in
planning, preparation, and management of meetings and conferences
of the SIG. The Chairperson of the Meetings and Conferences
Committee will be appointed by the Board and is empowered
to create and coordinate committees of various officers and/or
SIG members to manage and direct the preparation and management
of the meetings and conferences.
Inspection Rights. Every Board member shall have the absolute
right at any reasonable time to inspect and copy all books,
records, and documents of every kind and to inspect the physical
properties of the SIG. Such inspection by the Board member
must be made in person and the right of inspection includes
the right to copy and make extracts.
Article VI
Elected Officers
Officers of the Board shall be a Chairperson, a Vice Chairperson,
a Secretary, and a Treasurer. The SIG may also have, at the
Board’s discretion, one or more Vice Chairpersons, one
or more Assistant Secretaries, on or more Assistant Treasures,
and such other officers as may be appointed in accordance
with these bylaws. Chairperson (Group Coordinator)
The Chairperson is responsible coordinating and presiding
over the activities of the SIG and acts as the central point
of contact between the SIG, OAUG, and Oracle. The Chairperson
must be an OAUG member.
Past Chairperson
The office of Past Chairperson may be filled by a simple majority
of the board. All previous holders of the office of Chairperson
of the SIG are eligible, but it is intended that the most
recent previous Chairperson available shall be elected. If
the Board elects a Past Chairperson not otherwise on the board,
the Past Chairperson shall be added to the board without regard
to the limits of the board representation from membership
classes or total number of board members. The Past Chair serves
in an advisory role and, in the event an acting Chairperson
is needed, the Past Chairperson shall serve only if all Vice
Chairpersons decline.
Vice Chairperson
The Vice Chairperson assists the chair in the success of the
SIG and serves in the absence of the Chair. The Vice Chairperson
manages and maintains the membership lists.
Treasurer
The Treasurer is responsible for the receipt, maintenance,
and disbursement of all funds of the group. The Treasurer
may appoint one or more Assistant Treasurers to perform, under
the direction of the Treasurer, some of the duties of the
Treasurer.
Secretary
The Secretary is responsible for recording and documenting
information discussed and decided upon at all meetings, publishing
meeting minutes, managing the action item list, and maintaining
all other documents.
Article VII
Notice of Meetings and Communications
Conferences will be held semiannually to allow for a robust
offering of programming to meet the requirements of our diverse
membership. Geographic-specific meetings may be held outside
of the semiannual conferences. These meetings must be coordinated
and sanctioned by the elected officers of the SIG.
A notice of meetings will be sent via email to all members,
announced through OAUG publications, and posted on the k12
SIG web site.
A representative from Oracle k12 will be present at SIG meetings.
Travel and expenses related to all meetings will be the responsibility
of the member’s individual institution.
General SIG member responsibilities will include, but are
not limited to:
(i) Abide by the Bylaws of OAUG and this SIG;
(ii) Provide input on priorities for future product functionality
and development;
(iii) Provide input on enterprise-wide issues and strategies;
and
(iv) Suggest, recommend, and assist fellow SIG members in
their efforts to understand and gain full benefit of the breadth
of knowledge and experience that is the embodiment of this
SIG.
Article VII
Amendments to the Bylaws
Amendments to the bylaws may take place at the general membership
meeting(s) and will be conducted by a majority vote of the
membership present. |
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